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Pulse i
Select a scope above.
Normative i
Contract hours available vs coverage required at standard lunch — no OT or premiums.
Worth a look i
Supportive prompts — check-ins, not scorecards.
Workload fairness i
Effective hours (with day/evening premiums) — aim for a fair spread.
Coverage mix i
Where hours sit by role and shift family — tap or focus a colour for meaning.
Recognition i
Thank and protect the people carrying load — celebrate skill, not only totals.
Leave portfolio i
Holiday used / allowance / remaining for the selected year. Open a profile for leave detail or to gift days.
| Name | Department | Used / allowance | Remaining | Status |
|---|
Pay × sets this code’s rate (0 = unpaid, 1 = normal, 1.25 = weekend premium, etc.). Public holiday and evening extras are under Settings → Hour multipliers.
Settings
Your account, branch look, scheduling rules, roles, and departments.
My account
Change your password and profile photo. Works even if you’re not linked to a Team person yet (photo needs a link).
Branch branding
Office name and logo shown on sign-in and in the sidebar. Use a public HTTPS image URL (PNG, SVG or JPG), or a path like /static/tavex-logo.png. Colours follow the Tavex brand.
Preview
![Logo preview]()
Enter a logo URL to preview
Scheduling rules
Optional constraints for this branch. Uncheck to turn a rule off.
Leave policy
Annual holiday entitlement for this branch. Holiday counts as 1 day, Half Day as 0.5. Sick, Unpaid, Off, Doctors, WFH and public holidays do not reduce the balance. Per-person overrides are on Team / Profile.
Pay period
Salary window used when generating a rota with Pay period. Runs from this day of the month to the day before the next month’s same day (e.g. 5 → 5th–4th, or 1 → 1st–last day of month).
Time zone
Where this office is, which decides what it calls today. The server runs on UTC, so without this an office ahead of London rolls over to tomorrow while its last shift is still being worked.
Data retention
How long this office keeps records before they are deleted for good. Rotas and leave are kept for as long as employment law requires — six years in the UK, seven in Sweden under bokföringslagen. Set these to what your own country requires.
Office hours
Which days this branch is open, shop open/close times, and when staff should arrive. Public holidays still close the office on those dates. New rotas follow these days.
Per-day open/close (optional — leave blank to use defaults)
| Day | Open | Close |
|---|
People overview
Workforce hours, rankings, and holiday balances live on the Statistics tab. Edit entitlement and open days in Office hours / Leave policy above; manage people on Team.
—
Hour multipliers
Reporting only — used in Hours and Statistics. Weekend rates are set per shift under Shifts → Pay ×. Settings only add public holiday and evening on top of capacity = (clock − lunch) × shift coefficient. Does not change weekly max-hour caps. Not payroll.
Public holidays
Office closed on these dates — scheduler skips them and the rota shows a blue column.
Roles
Skill tags. Change the label people see (Cashier → Consultant). Built-in codes stay fixed so Ops8h / Dealer rules keep working. ↑↓ changes list order.
| Code | Label | In use | |
|---|---|---|---|
| - |
Rota row order
↑↓ sets which department block appears first on Schedule and Team. Built-in names (Operations, Dealer, …) cannot be renamed — they gate shift eligibility. Add extra departments below; reassign staff before deleting a custom one.
| # | Name | Staff | |
|---|---|---|---|
| - | - |
Overview
Leave, hours, and a simple downloadable report.
Credited hours (midweek + Saturday × shift coefficient) and OT to pay above the weekly contract (default 40h).
One month — midweek hours, Saturday × coefficient, credited total, contract, and OT to pay. For salary / schedule checks (not official payroll).
Leave calendar
Everyone’s holidays and days off across the year — one view for the office.
Adjustments
Sick/off, overtime or early finish, and desk lunch for today. Fill gaps on the Schedule grid.
Mark sick / off
Converts their shifts to leave and opens gaps to fill on Schedule.
Hours
Overtime after their last shift, or bring finish time forward.
1h
Lunch at desk
One-off for today. For usual desk lunch (cashiers / dealers), turn it on in their Profile.
Day overview
What’s not OK
Absences overview
No sick days, appointments or leave in this rota period.
No rota open
Create or open a schedule first, then use Adjustments for day-of changes.
Leave
Pending requests can be withdrawn. Approved leave needs an admin to remove.
| Staff | Dates | Type | Holiday bal. | Status | Note |
|---|
Shift swaps
Colleague accepts, then admin confirms.
| From | To | Assignment | Status | Note |
|---|
Admin
Manage Staff and Admin logins for this office.
You are Superadmin — you already have full Admin tools for the selected office (use the Office switcher). Manage all logins in Superadmin → Users. No separate Admin email is needed per office.
Your rights
What this office Admin role can do.
- Publish and edit the rota; same-day cover
- Approve leave and shift swaps
- Manage Team, Shifts, Settings, and the activity Log
- Create Staff and Admin logins for this office; link them to a Team person
- Activate, deactivate, reset passwords, and switch people between Staff and Admin
- Cannot create offices, Country Admins, or Superadmins
Add a user
Creates a login for this office. Leave the password blank to email a set-password link. You can also invite someone straight from the Team register.
Office users
Logins scoped to this branch. You can manage Staff and Admin accounts; Country Admins and Superadmins are managed by a Superadmin.
| Name | Role | Person | Active |
|---|
Superadmin
All offices, platform users, and system status.
Countries
Add a country before its first office so holidays, pay day and leave year are right from the start. Preset slugs se and uk fill timezone, defaults and public holidays; any other slug needs a name.
| ID | Name | Slug | Code | Timezone |
|---|
Branches
Create an office, then switch into it with the Office control in the sidebar. It starts with its country's holidays, entitlement and working-time rules, all editable afterwards in that office's Settings. As Superadmin you already have Admin tools — a separate Admin login is optional.
| ID | Name | Slug |
|---|
People working away
Planned stays at another office. The person stays on their own office's books — hours, holiday and pay do not move — while the host office can put them on a shift. To arrange one, open that office's Team page and use Transfer on their row. A one-off sick cover needs nothing here: the office can pull in a colleague straight from the rota.
| Person | Home office | Working at | From | To | Note |
|---|
Hours across the country
What each person actually worked in the month, wherever they worked it, and how much of each office's cover came from visitors.
| Office | Worked here | Own people | Covered by visitors | Transferred out |
|---|
| Person | Home office | Total hours | Away | Where |
|---|
Users
All logins across every office. Prefer Team → Invite to Wizard for Staff. Use this form for Admin / Superadmin (Staff create still works if needed). Superadmin does not need a separate Admin account per office.
| Name | Role i | Branch i | Person i | Created i | Status i | Actions |
|---|
System
Read-only snapshot of this deployment.
Demo wipe is enabled (TAVEX_ALLOW_DEMO_WIPE=1). This resets schedules and reseeds demo data.
Rights
What each login role can access. Enforced in the API as well as the UI.
| Capability | Staff | Admin | Country Admin | Superadmin |
|---|---|---|---|---|
| Own schedule / Overview / Requests | Yes | Yes | Yes | Yes |
| Adjustments, Team, Statistics, Shifts, Settings, Log | — | Yes | Yes | Yes* |
| Publish / edit rota; approve leave & swaps | — | Yes | Yes | Yes* |
| Create / activate / reset Staff and Admin logins in an office | — | Yes | Yes | Yes* |
| Switch a login between Staff and Admin; link it to a Team person | — | Yes | Yes | Yes* |
| Switch between offices | — | — | Own country | Yes |
| Create offices; edit country defaults | — | — | Own country | Yes |
| Delete an office (never the last one in a country) | — | — | Own country | Yes |
| See and manage every login, including Country Admins | — | — | Own country | Yes |
| Delete a login | — | — | Own country | Yes |
| Reach another country's data | — | — | — | Yes |
| Create / delete countries | — | — | — | Yes |
| Grant Superadmin; manage a Superadmin login | — | — | — | Yes |
| System snapshot | — | — | — | Yes |
* Superadmin has full Admin tools for the office selected in the sidebar switcher — no second Admin login required.
Loading rota…
No rota yet
Set up the office once, then generate a pay-period schedule.
- 1 Add your team
- 2 Check shift codes
- 3 Generate the rota
No published rota yet
When your admin publishes the rota, your shifts will show up here.
Activity log
Recent changes for this branch — newest first.
| Time | Who | Action | Detail |
|---|
Help
Guide for your login role.
Version history
What changed in each release.
Loading version history…